Variables edition: Administrator area

🎯 Objective

🔐 Prerequisites

💻 Available features

Entering variables and hours

🔸Variables

📍 Payroll cycle tab > Variables edition

The administrator can access the variables table retrieved from mySilae Paie. They can enter payroll variable items for all the company's employees or for certain categories of employees:

If there are more than 10 employees, pagination is created in groups of 10.

Filters by employee and employee group, as well as a search bar, allow the administrator to access simplified data entry.

When entering variables, coloured dots indicate whether the saved values are valid:

• Red dot: the data entered is incorrect or missing
• Blue dot: the data is being loaded
• Green dot: the data entered is correct and synchronised with mySilae Paie

By clicking Refresh, the administrator can instantly retrieve the variables entered in mySilae Paie by the payroll manager. This has no effect on values that have already been entered.

The most recent entry is the one taken into account for payroll.

🔸Hours

From this tab, the administrator can access the overtime/additional hours table. They can enter overtime and additional hours for all the company's employees or filter by specific employees:

🔸Managing comments

From this menu, the administrator can send a comment to the payroll manager. There is no limit to the number of comments, but they must be entered per employee and per variable.

To send a comment:

1. Click the icon :

   

2. On the page that opens, click New comment:

   

3. Enter the comment and send it:

   

4. The comment history is displayed:

   

   • The blue dot indicates that the comment has been sent to mySilae Paie
   • The green dot indicates that the comment has been approved

5. The administrator can view the payroll manager's reply in their mySilae Entreprise account by clicking the icon again:

   

Entering advance payments

📍 Payroll cycle tab > On-Demand Pay - manual

The administrator can enter advance payments from this screen:

A window opens in which to enter:

• The relevant employee
• The payment date: it is not possible to enter a future date
• The amount of the advance payment
• The description of the advance payment: by default, the text “Advance payment of DD/MM/YYYY” is displayed; it can be changed. This description is visible on the payslip

Only advance payments for the current period are visible:

Approving variables

📍 Payroll cycle tab > Cycle validation

The administrator can view the summary of the variables, hours, absences and declared advance payments (according to their rights) entered for all employees. The values are locked: any changes must be made from the corresponding menus.

Once the administrator has completed their checks, they can give final approval by clicking Approve payroll cycle:

Once the administrator has completed entering the variables in mySilae Entreprise, the payroll manager is notified by email of the approval report.

The administrator can find all the variable approval reports by clicking View history.

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