Absences and mobility: Administrator area

Updated

🎯 Objective

This article presents the features available in the Absences and mobility module of mySilae Entreprise.
The administrator can:

  • view the calendars of all the company's employees;
  • view leave counters and run a simulation;
  • manage absences: add, approve, deny, cancel and view proofs;
  • manage remote work;
  • export absences.

🔐 Prerequisites

  • Have activated the Absences and mobility module
  • Have created teams (main or additional administrator): this step is essential for employees to be able to submit absences in their mySilae application

đŸ’» Available features

Company calendar

From this menu, the administrator can access the calendars of all the company's employees, displayed by team name: 

Employees who are not assigned to a team are shown under the name "No team".

It is possible to filter by one or more employees according to the required display.

Depending on the rights applied, the administrator may only be able to view certain groups of employees (for example: executive employees only, or a particular department).

🔾Viewing leave counters

Directly from the calendar, the administrator can click on an employee to view the details of their counter balances and run a simulation up to 12 months in the future: 

🔾Managing absences

  • Add an absence for an employee by clicking on Add an absence or directly by clicking on the calendar;

When the absence entry page opens, it is possible to add an absence in bulk by clicking on Select all: 

  • Approve, deny or cancel absences by clicking on them (except those included on a payslip);
  • If several approval levels exist, the Tasks filter can be used to filter by tasks assigned to the administrator or by tasks that another person in the company must complete;
  • View absence proofs.

A legend is available at the top right of the calendar.

🔾Managing remote work

Add half-days or full days of remote work for an employee by clicking on Add remote work or directly by clicking on the calendar:

Depending on the rules applied to the file, remote work requests may require approval or may be denied.

The administrator can also cancel fixed remote work days from the Calendar menu > Remote work tab. Click on the required day, then click on Cancel: 

Ad hoc remote work days can also be deleted from the Calendar and Absences and mobility menus.

 

From the Absences and mobility menu, the following will be displayed:

  • ad hoc remote work days;
  • fixed remote work days pending cancellation. Approved fixed remote work days will not be displayed.

Configure an export

From the Absences and mobility menu, the administrator has an data export feature. Select the required export type:

  • Leave counters (Absences and mobility): select the format (PDF or XLSX);
  • Absences in list view (Absences and mobility): select the period and format (PDF or XLSX);
  • Timesheets (Daily activity): select the entry method.

Wait until processing is complete, then download the generated file. To do this, refresh the page until the progress status changes to Completed:

 

  • The exported counter data only concerns absences from the current date onwards: there is therefore no forecast section.
  • Exported absences are limited to a maximum period of +/- 2 years (exporting beyond or before this period is not possible).
  • The administrator can extract only the absences:
    • of employees they can view according to their rights;
    • or within their own team scope (for a manager).
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