Time management: Employee Area

Time management allows the employee to:

• ⏱️ enter their working and absence hours, using daily activity entry
• 📆 view their working hours, using schedule viewing

Time management comprises two sections, each with its own prerequisites:

• For daily activity entry: it must have been activated for the company.
• For schedule viewing: schedule management must have been activated and the schedule published by the administrator or manager.

Daily activity entry is accessible from the 📍 Daily monitoring section > Daily activity menu:

• To be submitted: the employee must check the displayed hours and make any necessary changes.
• Waiting for approval: the entry has been sent by the employee but is waiting for approval by the administrator.
• Approved: the timesheet has been approved by the administrator.
• Refused: the administrator or manager has denied the timesheet; the employee must modify it and send it again.

Three entry methods are available:

1. Daily total: the employee enters the number of hours worked per day
2. Time range: the employee enters their working hours for the morning and afternoon (start and end times)
3. Daily package tracking: the employee declares the days worked by half-day (morning / afternoon)

By default, you are taken to the timesheets for the current month.

However, you can view past timesheets, timesheets for a specific week or timesheets with a particular status by clicking the Filter button:

✅ Approving a timesheet

1. Click the relevant timesheet
   • The pre-filled hours for the week are displayed with the daily total
2. After checking, click Send timesheet to submit the entry for final approval by the administrator

✏️ Modifying a timesheet

To modify a timesheet:

1. Click the timesheet for the relevant week.
2. Select the day to modify from the list.
3. Click Update in the top-right corner of the day's details.
4. Modify the hours and add a comment if necessary (visible to the administrator).
5. Click Save.
6. The change is displayed in orange and the total is updated automatically (e.g. +01h00).

After checking, click Send timesheet for approval.

✅ Approving a timesheet

1. Click the relevant timesheet
   • The pre-filled time ranges are displayed for the week
2. After checking, click Send timesheet to submit the entry for final approval by the administrator

✏️ Modifying a timesheet

To modify a timesheet:

1. Click the timesheet for the relevant week.
2. Select the day to modify from the list.
3. Click Update in the top-right corner of the day's details.
4. Modify the start and/or end time, and add a comment if necessary (visible to the administrator).
5. Click Save.
6. The change is displayed in orange and the total is updated automatically (e.g. +01h00).

After checking, click Send timesheet for approval.

✅ Approving a timesheet

1. Click the relevant timesheet
   • The pre-filled daily packages are displayed for the week
2. After checking, click Send timesheet to submit the entry for final approval by the administrator

✏️ Modifying a timesheet

1. Click the timesheet for the relevant week.
2. Select the day to modify from the list.
3. Click Update in the top-right corner of the day's details.
4. Modify the working period and add a comment if necessary (visible to the administrator).
5. Click Save.
6. The change is displayed in orange and the total is updated automatically (e.g. +01h00).
7. After checking, click Send timesheet for approval.

If no changes are required, the employee can approve several timesheets at once:

1. Select the relevant timesheets
2. Click Send
3. Confirm the approval in the window that appears by clicking Send

The administrator remains responsible for final approval.

If the administrator or manager denies a timesheet, its status changes to Refused and the employee receives a notification asking them to correct their entry.

To modify and send it again:

1. Click the timesheet with the Refused status.
2. Modify the relevant entry (hours, time ranges or days worked, depending on the mode).
3. Add a comment if necessary (visible to the administrator).
4. Click Send timesheet to send it for approval again.

The employee has a read-only schedule screen in their web account and in the mySilae app. It simply shows their working hours, without access to management features.

• Only schedules published by the administrator or manager are visible
• Actions and the legend reserved for the administrator are hidden
• Published hours are pre-filled in daily activity entry