Absences and mobility: Email notifications 📧🆕

This article details who receives an email notification depending on the action carried out, the type of absence and the user’s role.

🏖️ Absences without mandatory justification

➕ Creating an absence

✅ Approving an absence

❌ Denial / deletion / cancellation

🗂️ Absences with mandatory justification

➕ Creation

✅ Approval / ❌ Cancellation

👥 Delegated manager

👤 Employee actions

* depending on the delegation mode:

• Disabled

• All the time

• When the manager is absent

• For a defined period

✅ Delegated manager actions

👔 Manager actions

🔁 Multi-level approval

When an employee submits an absence request, the approval process is carried out through hierarchical levels, with email notifications at each stage:

• 1️⃣ The employee submits an absence request

  →📧 notification sent to the N+1 and N+2 managers

• 2️⃣ The N+1 manager approves the request

  →📧 notification sent to the N+1 and N+2 managers

• 3️⃣ The N+2 manager approves the request

  →📧 notification sent to the employee

  ❌ The N+1 and N+2 managers are not notified at this stage.

🏠 Remote work

🔁 No request approval

➕ Creation

❌ Cancellation

🔁 Manager approves all requests

➕ Creation

❌ Denial / cancellation