Signatures: Employee Area 🆕

This article explains how employees can sign, view and download their exit documents, as well as create and track their own signbooks in mySilae Entreprise.

The topics covered are as follows:

• Sign, view and download their exit documents sent by the administrator
• Create a signbook
• Track their signatures and download the proof file
• Manage external contacts

• The signing right must be assigned to the manager by the designated administrator

An administrator can send exit documents to an employee: the All accounts balance, the work certificate and the rematerialized employer certificate (once France Travail has sent it).

Only the All accounts balance must be signed by the employee; the other documents can be viewed and downloaded.

The employee receives an e-mail containing a secure link:

The employee must enter their date of birth to access their documents:

They can then sign and download their documents:

From 📍 the Signatures menu, employees can create a signbook in order to have one or more documents signed electronically by people within or outside the company:

When they click Create a signature folder, a window opens and several steps must be followed:

• A maximum of 5 recipients can be added.
• People who can only view or download the documents can also be added.
• Recipients can be:
  • Employees
  • Internal contacts
  • External contacts (who receive their signature codes by SMS)

• A signatory's e-mail address can be changed by clicking ✏️.

(limit of 10 documents per send)

• Click Add documents to upload documents stored on your computer

For each document, you can:

• Choose the signing mode (sequential by default):
  • Sequential: each signatory is notified only when the previous signatory has signed. By clicking the ▲ ▼ arrows displayed on the signatory's order number, you can change that signatory's position in the sequence.
  • Simultaneous: all signatories are invited to sign at the same time.🆕
• Position the signature areas for each signatory
• Add text anywhere in the document 🆕
  • The mention is limited to a maximum of 80 characters.
    • The Mention entered by the signatory option allows you to define who enters the mention:
      • Option unchecked (by default): the mention is set by the creator and appears as it is in the document.
      • Option checked: the signatory enters the mention themselves before signing.

• Add initials, which can be freely positioned (including vertically)
• Click the Allow signature refusal button to give signatories the right to refuse to sign the document 🆕

• Enter a signbook name and define the sending settings:
  • The validity period of the signature link
  • The frequency of automatic reminders 🆕
• (Optional) Add a comment: it will appear on the signature page after the signatory has entered their date of birth.

• The Recipients section displays a summary of the selected people:
  • Signatory recipients
  • View-only recipients

• If the employee who created the signbook is the first signatory, they must sign immediately after creating the signbook by checking the I agree that my signature will be completed... box.

  Validation of this box is mandatory. It helps strengthen the compliance of the electronic signing process and ensures that a complete proof file is created.

• When clicking Send the signbook, if the signbook creator is also the first signatory, they must enter their mobile telephone number in order to receive the signature code by SMS, allowing them to sign and electronically certify the document

  

 

If the signbook creator does not complete their signature after receiving the signature code, the signbook will appear in their dashboard with the status To sign. They can then resume the signing process at any time and complete their electronic signature.

The employee who created the signbook, as well as the signatories and internal recipients of the company, can find the signed document in the Administrative documents menu:

Once all signatures have been completed:

• 📧 A confirmation e-mail is sent to all recipients

• 📥 The signed documents can be downloaded via the secure link and are also directly accessible in mySilae Entreprise

  

Employees can track the progress of signatures directly from the signbooks.

For each recipient, a confirmation is displayed as soon as the document is signed (date and time of signature).

This makes it easy to identify people who are still pending and, if necessary, send a targeted reminder.

If no action is required from the recipient, a check appears automatically after the e-mail has been sent.

🔹Download the proof file 🆕

The proof file records the entire history of the signing process. It can be downloaded in the event of a dispute to serve as legal proof.

It is accessible to:

• The signbook creator
• Administrators with access to the dashboard

External contacts can be added as recipients of a signbook if they do not exist as an administrator or employee in mySilae Entreprise.

From 📍 Configuration > External contacts, employees can:

• Create a new external contact
• Edit the information of an existing contact
• Share a contact with other users
• Delete a contact that is no longer needed