Employee management: E-mail notifications 📧🆕

Email notifications make it possible to monitor key actions relating to employee management, including enrollments, terminations and document sharing.

📋 Employee list

• Request an end of contract / Offboarding process

  When an administrator initiates an end of contract request (offboarding process).

  👉 The payroll manager receives an email notification.

• Sharing administrative documents

  When a document is shared with an employee.

  👉 The employee receives an email notification.

• Signing exit documents

  When an exit document needs to be signed.

  👉 The employee receives an email notification.

• Signbook finalised

  👉 The employee receives an email notification to access the signbook and signed documents, with the option to download them.

  👉 The administrator receives an email notification to access the signbook and signed documents, with the option to download them.

• Modification of the employee file

  When an administrator modifies the information in an employee file.

  👉 The payroll manager receives an email notification.

  👉 The administrator receives an email notification.

🚀 Enrollment process

• Adding an employee

  The notification is sent when the employee is created. If the administrator completes the various steps at a later time, no additional notification is sent.

  👉 The payroll manager receives an email notification.

• Delegation: invitation for the employee to enter their personal information

  👉 The employee receives an email notification to activate their account and enter their personal information.

• Rehire an employee who left

  👉 The payroll manager receives an email notification.

• Completion of the personal information form by the employee

  When the employee completes the form containing their personal information.

  👉 The administrator who created their file receives an email notification.

• Adding a comment for the payroll manager

  👉 The payroll manager receives an email when an administrator adds a comment to an enrollment process.

End of contract request

👉 The payroll manager receives an email.

📝 End of trial period

• End of trial period

  Two reminders are sent 15 days and then 3 days before the end of the current trial period.

  If a second trial period is entered, the reminders are automatically based on this new deadline. No reminder is sent if no end date is entered, if the trial period has ended or if the employee has left.

  👉 The designated administrator receives an email notification.

👤 Employee DMS

• When an administrator or an employee adds a document to the employee DMS 

  👉 The payroll manager receives an email notification.