Documents and payslips: Administrator area

This article presents the features available in the Documents and payslips module of mySilae Entreprise.
The administrator can:

• Approve or deny draft payslips in the payroll cycle, individually or in bulk
• View, download and distribute payslips to employees
• Access salary transfer files and post-payroll documents made available by the payroll manager
• Import and send administrative documents to the company or an employee

• The Documents and payslips module is enabled by default in mySilae Entreprise.
• The availability of salary transfer files, post-payroll documents and certain editions (grouped editions, historical editions, SCALC) must be configured by the payroll manager in mySilae Paie.

As part of the payroll cycle, the administrator approves draft payslips in several stages:

1. Log in to your mySilae Entreprise account and find all the draft payslips awaiting approval: 📍 Menu Payroll cycle > Payslip approval > To do tab

2. 

3. Review each payslip, then Approve or Deny it, adding a comment explaining the reason for denial.

1. From the Completed tab, view all payslips that have already been processed:

Several statuses are available:

Approved: the payslip is correct and has been approved by the administrator.

Denied: the payslip is incorrect and has been denied by the administrator.

Cancelled: this status appears in the following situations:

• The payslip has been recalculated by the payroll manager
• The payslip has been deleted by the payroll manager
• The payslip has been finalised by the payroll manager, or the payroll period has been closed without the administrator taking action within the required time frame

Two download options are available:

• Generate all payslips in a single PDF by clicking Download a single PDF
• Generate one PDF per payslip by clicking Download several PDF files

From this tab, the administrator can view, download and distribute all employee payslips.

Filters by date, employee, status, employee group and establishment, as well as a customised search, are available:

Two download options are available:

• Generate all payslips in a single PDF by clicking Download a single PDF
• Generate one PDF per payslip by clicking Download several PDF files

If payslip distribution is configured manually, the administrator must distribute the payslips to employees, individually or in bulk:

Available from 📍 Menu Other documents > Salary transfer files tab, the administrator can:

• View salary transfer files made available by the file manager

  

• Download salary transfer files in ZIP format and set a salary payment date

  

• Download On-Demand Pay transfer files in ZIP format

  

Filters by period and employee are available to refine the results to be downloaded.

Available from 📍 Menu Other documents > Post-payroll tab, the administrator can:

• View editions made available by the file manager

  

• Download post-payroll documents

  

  

Available documents

Available for download in Excel and PDF formats:

• Payroll summary
• Detailed payroll summary (per employee)
• Contribution details
• Payroll journal
• Leave balance
• Expense tables
• Staff register

Available for download in the accounting software format:

• Accounting entries

Available only if the payroll manager has configured them for automatic availability:

• Grouped editions
• Historical editions
• SCALC editions

From 📍 Menu Other documents > Administrative tab, the administrator can:

• View all administrative documents uploaded by the payroll manager in mySilae Paie (company document management system)
• Import new documents by assigning them to a category; they will also be available in mySilae Paie (company document management system)
• Send administrative documents made available by the payroll manager, or documents added by the administrator, by making them visible to all employees in the company

Filters are available:

To add documents and make them visible to all employees:

1. Choose a Category
2. Add one or more file(s)
3. Tick Visible to employees
4. Click Approve

To make administrative documents already present in the Administrator Area visible to all employees:

1. Click the three-dot context menu
2. Choose Show to employees

Quick-send mode allows you to quickly sign employee exit documents, without advanced configuration of signature areas.
This feature is particularly suitable for companies managing a large number of departures.

It is a complementary solution to the standard electronic signature process, which remains available if you wish to:

• add text fields
• position initials
• or customise signature locations

• 🎥 Video training: Administrator training – mySilae